How to Manage Inventory in BMO Offline POS Terminal

As you know, POS Terminal cash register is the main operational center for your retail business. BMO’s web based Simple POS Terminal provides sales reporting, complete inventory tracking and inventory reporting.

Inventory system in BMO Offline POS Terminal shows all items on hand in the current POS Terminal location. This will allow your sales person to be well informed on their inventory count and improve sale service.

This tutorial will demonstrate how to use inventory function in Offline POS Terminal.
A. How to create new category
B. How to create new item
C. How to update existing item
D. How to receive item
E. How to search item from item list
F. How to export item

After login into Offline POS Terminal, click on the “Inventory” on the menu bar.

A. How to create new category

1. To create a new category, you have to click on “+” button as highlighted below.

2. As you click on “+” button, category windows will appear as illustration below. To create a new category, you have to click on the row below of “GroupF” . You may click on it, write category name and press enter to insert new category. For example, write “GroupG” after clicked on the last row and press enter. Reminder, user must press enter else it wont save the new category. In addition to that, you can change category name by clicking on existing category. After added, click “x” to close.

B. How to create new item

1. You can add the new item via BMO Offline POS Terminal. Firstly, you have to click on “reset” button first to clear item information as illustrated below.

2. Next, tick on “New Item” on windows below. Insert all related details of the item into inventory form. Click “New” once you complete insertion.

Details of inventory	Description
image	Destination folder of picture
Item Name	The item name
MFG code	The barcode for item. Scanner can be used to scan this barcode
Category	To categorise item. You may add category in offline POS Terminal
Unit	The unit for item
Price	The price for the item
Cost type Fix Cost	The cost is fixed until you change
Average cost	The cost will be taken in average of the total cost
order	User can arrange item by modifying the number in an order. -2 means the item will not out on cash register. -1 will be the first priority item. 0,1,2, 3 and so on will be ascending according to the item order.
Display at posmarket.com.my	The item will be uploaded to posmarket.com.my if checkbox is ticked
Physical check	Item cannot be sold if on hand quantity is equal to zero

3. A confirmation message will pop up to confirm the new item is to be inserted. Click “OK” to confirm to add item or click “Cancel” to cancel or retype the information and add again.

4. A notification will pop up to inform you that the new item has been added successfully. Click “OK”.

5. As the new item is added, the new item will be listed in the inventory list. If you want to start selling this item, you need to receive item. Please refer to D. How to receive item.

C. How to update existing item

1. If you want to update the details of the item, select the item and edit it. For example the price of the item changes from 1.69 to 1.99.

2. You also can add a photo of item based on the following steps.

2.1 Firstly, click on “+” button as highlighted in illustration below. Please make sure that the photo dimension is not more than “150px * 150px”.

2.2 Select the photo which you want to upload. Then, click on “Open” to select the photo.

3. After that, click “Update”.

4. A screen will pop up to confirm with you that the item details will be updated. Then, a notification will pop up to inform user that the item has been updated successfully.

5. After the item is updated, a photo will be shown with the item details when you click on the item. In addition, the item information will be updated as well.

D. How to receive item

1. There are 2 methods to receive your selected item. You can choose either receive or quick receive.

2. The steps shown below use “Receive” method to receive item.

2.1 Firstly, user need to select the item before making a receive transaction.

2.2 Click on “Receive” button to receive item.

2.3 After you click “Receive”, a screen will pop up to ask you to key in “Receive Quantity”. Click “Apply” after adding the quantity. The cost will be the total amount for received item.